Swann Documents
Documents that fill, send and file themselves.
Nobody retypes a name onto a template. The document fills itself from details you already hold, goes out to whoever needs it, comes back signed when a signature is needed, and files itself where you will find it again.
What it does
- Fills itselfFrom the form, the record or the sheet where the details already sit. A missing field stops it rather than guessing.
- Goes outBy email or WhatsApp, as a link or an attachment, to whoever needs it.
- Gets signed, when it needs to beThe person opens the link on their phone and signs with a finger. Both sides get the copy.
- Files itselfAgainst the customer record, named the way you name things, findable when someone asks for it a year later.
How it runs
The templates are set up once from your own documents, and they stay yours to change.
Something triggers it: a form submitted, a deal reaching a stage, a record updated, or a person pressing a button.
It fills, sends and files on our infrastructure. What needs a signature goes out for one; what does not, does not.
The audit trail stays with anything signed: who signed, when, and from where.
The price
Quoted per project, with the number in the proposal before anything starts.
Signing is powered by SignWithSwann, our own signing engine, under the subscription.
Questions
Yes. Quotes, letters, certificates, reports and packs that only need producing and filing are the same work without the last step.
Electronic signatures are valid for most business documents in South Africa, and a small set of document types still needs ink. We tell you what we know about yours, and for anything contested, confirm the list with your lawyer.
A phone and the link. Nothing to install, no account to create.
Yes. The templates are set up once from your own documents, and they stay yours to change.
Every signed document keeps who signed, when, and from where, and both sides received the copy at the time.
A free 30-minute call
Talk to us
Book 30 minutes with us. We look at your situation together and help you get started with Documents.