Three notes go in
Photographed at the gate on one Thursday run.
Demos
Signed delivery notes photographed by the driver become invoices the same day
Nothing changes for the driver.
Same phone, same group, same photo at the gate. The agent reads the photograph, matches the note to the load, and drafts the invoice against it. When the signed quantity does not match the load, it raises no invoice and puts the question on the note.
Run it yourself
Play the example and read what it writes
Delivery notes to invoicesRecorded example · sample data
Play the example on our sample delivery notes
Three notes photographed by drivers on a Thursday run, at the angle a phone actually takes them. It plays in about fifteen seconds.
This is a recorded example on our own sample. To put your own material through the agent, use the live run on the demos page.
Book a live demo
Book 30 minutes with us. We run it on your own documents, screen shared, and the call is free.
Everything above runs in your browser on documents we made up. It takes no file of yours. Book the thirty minutes and we run the same thing on your own files while you watch.
How to try it
The demo above runs on three notes off a Thursday run, one of them signed for two pallets fewer than the load was booked at. Press play and watch it read them.
Then run it on your own. Three fields open the real run, and it takes up to eight photographs.
Send the note photographed the way your driver photographs it, sideways and half in shadow, not scanned neatly by the office afterwards. Nothing on this machine? One click loads our sample notes instead.
What goes in
A photo taken on a phone, in a yard, in the rain, at an angle. That is the real input, so that is what it is built for.
- Your delivery note or POD, signed
- Crumpled, folded, partly shadowed, held down by a thumb
- Handwritten amendments on the slip, which matter more than the printed part
- Two pages, if your notes run to two
A photo where the signature block and the line items are visible works. A photo of the back of the page does not, and the driver hears that while he is still at the gate.
What comes out
| Field | Read from the note |
|---|---|
| Customer | Name and delivery address |
| Note number | As printed |
| Load reference | Matched to your load where one exists |
| Date | From the note |
| Line items | Description and quantity per line |
| Extras | Waiting time and anything else written on the note |
| Amendments | Anything the receiver wrote or crossed out, raised as a flag |
| Signature | Present or missing, with the printed name where legible |
| Photo quality | Clean, or send it again now |
The amendment flag is the one that pays. Short deliveries and rejected pallets are written by hand, and they stay invisible until the customer short pays you.
The example run
Each one is read
Customer, note number, load reference, quantity per line, and who signed.
Two invoices are raised
One of them carries the waiting time that was written on the note.
One is held back
The load was booked at twenty pallets and the note is signed for eighteen. It invoices neither number until somebody says which is right, and the question sits on the note.
In a real build
The note is captured at the gate, read, matched to the load, and the invoice is drafted against it. A load with no note shows up the same day, while the driver still remembers the drop.
Three steps come out of the week: emptying the cab, hunting for the note, and building the invoice by hand.
What is left is in the deliveries that were never invoiced at all, and in the disputes you lose today because the note is gone.
What happens to what you send
The real run takes up to eight photographs, 5MB each. Black out a customer name if it is sensitive. What you are testing is whether it reads quantities, amendments and signatures off a bad photo.
What you send goes to our server and straight to the model that reads it. It is not written to disk, so there is no copy on our side to delete. The result sits in your browser tab and goes when you close it.
Your name, email and business go to our CRM, because that is how we come back to you. Ask us to delete them and it is done the same day, with confirmation in writing.
Pricing
| What | Cost |
|---|---|
| The first conversation: one call, our homework, a written solution and a price | No charge |
| An agent with one source and simple rules | R990 a month per agent |
| Most agents: several note formats, your own rules | R2,490 a month per agent |
| Complex scope: several systems written into, many exceptions settled | R4,990 a month per agent |
| Minimum term, which covers the implementation | 3 to 6 months |
What moves the tier: how many note formats arrive, whether short deliveries need an approval step, and how many systems the invoice has to reach. The number is in the proposal before anything starts.
What this demo does not prove
- It does not raise the invoice inside your accounting package. Reading a note and posting an invoice are two tasks, and the second depends on what your package allows.
- It does not match a note against your loads until it can see where loads are planned. Getting those two talking comes first and often pays for itself on its own.
- It does not settle a dispute. It puts the signed evidence in your hand instead of leaving you to go looking for it, which is usually enough but is not the same thing.
- It does not read the back of the page. If the photo misses the signature block, the driver is told to shoot it again while he is still standing there.
The numbers, in one place
- R990, R2,490 or R4,990 a month for the agent, by complexity and scope.
- The first conversation costs nothing.
Questions
Questions
Partly, and with more flags. Printed notes with handwritten amendments are where it is strongest. Fully handwritten notes read well when the writing is neat and badly when it is not. Put a few of your worst through the run above and you will know.
Photos queue on the phone and go up when there is signal. It is a build detail rather than a blocker, but raise it early because it changes how capture is set up.
Yes, once it can see your loads. That means getting whatever you plan loads in and the photo stream talking to each other, which is work we do before any agent is involved.
That is your call. Most operators keep a person on anything with a flag and let the clean ones through. Start with everything reviewed and loosen it once you trust the flags.
The next step
Put one of your own signed notes through the live run on the demos page and read what comes back.
Then leave a number and a good time to call, and we come back with what it takes to reach your invoicing.