Nine slips go in
Hardware, fuel, a wholesaler invoice, a car trip, a phone bill, a restaurant, a second hardware run, a handwritten gate repair and a faded thermal slip.
Demos
A folder of receipt photos becomes one sheet your accounts can use
Nothing changes for whoever takes the photo.
Same phone, same folder, same habit. The agent reads the whole folder and writes one row per slip: date, supplier, total, VAT, category. The slip it cannot read is flagged, not guessed.
Run it yourself
Play the example and read what it writes
Receipts to a sheetRecorded example · sample data
Play the example on our sample receipts
Nine March slips from a small builder, as photos and supplier PDFs. It plays in about eight seconds.
This is a recorded example on our own sample receipts. To put your own receipts through the agent, use the live run on the demos page.
Book a live demo
Book 30 minutes with us. We run it on your own documents, screen shared, and the call is free.
Everything above runs in your browser on documents we made up. It takes no file of yours. Book the thirty minutes and we run the same thing on your own files while you watch.
How to try it
The demo above runs on nine slips from a small builder's March folder. Press play and watch it work through them.
Then run it on your own. Three fields open the real run, and it takes up to eight photographs.
Use your worst ones. The faded thermal slip, the one shot on a dashboard, the handwritten one from the man who fixed the gate. If it reads those it reads the rest. Nothing on this machine? One click loads our sample slips instead.
What goes in
Whatever you actually have.
- Phone photos, including crooked ones and ones with a thumb in the corner
- PDF invoices emailed by suppliers
- Scans, screenshots and forwarded images
- Slips in Afrikaans, or in two languages on the same page
What it needs is a visible total. A slip that faded to blank on a dashboard has nothing left to read, and no system invents it.
What comes out
One row per receipt.
| Column | What it holds |
|---|---|
| Supplier | As printed on the slip |
| Date | The date on the receipt, not the date you photographed it |
| Total | The amount including VAT |
| VAT | Split out, or marked where the supplier is not registered |
| Category | Fuel, materials, travel, client meals, and any category you name |
| Source file | The photo the row came from, so you can open it |
| Flag | On any row it would not decide |
The running total and the VAT total build as the sheet fills. Flagged rows are the ones to look at, and the rest are already typed.
The example run
Each one is read
Supplier, date, total, VAT and category come off the picture, wherever they sit on that till roll.
Eight rows are written
The sheet fills line by line, with the VAT in its own column.
One row is flagged
The total on the faded slip cannot be read, so it comes back as a question. The handwritten repair is marked as not registered rather than written as zero VAT.
In a real build
Photos land in one folder as they are taken. Each one is read where it lands, coded against the account you used last time for that supplier, and written into your sheet with the photo attached.
Month end becomes a review of the flagged rows.
The slips that stop disappearing are worth more than the typing. A receipt nobody finds is a deduction you paid for and VAT you never claimed.
What happens to what you send
The real run takes up to eight photographs, 5MB each.
What you send goes to our server and straight to the model that reads it. It is not written to disk, so there is no copy on our side to delete. The result sits in your browser tab and goes when you close it.
Your name, email and business go to our CRM, because that is how we come back to you. Ask us to delete them and it is done the same day, with confirmation in writing.
If a slip is too sensitive to send, bring it to the call and we run it on your screen instead.
Pricing
| What | Cost |
|---|---|
| The first conversation: one call, our homework, a written solution and a price | No charge |
| An agent with one source and simple rules | R990 a month per agent |
| Most agents: several supplier formats, your own categories | R2,490 a month per agent |
| Complex scope: several systems written into, many exceptions settled | R4,990 a month per agent |
| Minimum term, which covers the implementation | 3 to 6 months |
What moves the tier: how many supplier formats arrive, how many categories your accountant works to, and whether the sheet has to land in your accounting package instead of a folder. The number is in the proposal before anything starts.
What this demo does not prove
- It does not post an entry into your accounting package. Reading a slip and posting it are two tasks, and the second depends on what your package allows.
- It does not know your accountant's categories until somebody tells us. Out of the box they are sensible, not yours.
- It does not handle your edge cases yet: credit notes, the card that is half personal, the supplier who never issues a slip.
- One folder does not settle the tier. Your volume and your formats do, and that is what discovery looks at.
The numbers, in one place
- R990, R2,490 or R4,990 a month for the agent, by complexity and scope.
- The first conversation costs nothing.
Questions
Questions
On clear photos and PDFs it is strong on supplier, date and total. VAT is where slips disagree with each other, because some print it, some print a VAT number only, and some print nothing. Anything ambiguous is flagged rather than guessed.
Sometimes, and it flags them more often. Handwriting is where it raises its hand most. Put your handwritten ones through the run above and you will see it on your own slips rather than on ours.
Yes, and on slips that mix languages. Supplier names and totals do not depend much on the language around them.
Yes. This removes the typing, not the judgement. The hour it frees is the hour you were paying for anyway.
The next step
Run it on your own slips from the demos page.
Our sample folder is there if you have nothing to hand. Then leave a number and a good time to call, and we come back with what it takes to run this on your real folder every month.