Open the sample folder
Nine March slips from a small builder: hardware, fuel, a Makro invoice, an Uber, a restaurant, a handwritten gate repair, one faded thermal slip.
Demos
A folder of receipt photos becomes one sheet your accounts can use
Nothing changes for whoever takes the photo.
Same phone, same folder, same habit. What changes is that the slip stops disappearing, and every receipt that disappears is a deduction you paid for and VAT you could have claimed back. This takes the whole folder and returns one sheet: date, supplier, amount, VAT, category, and a flag on anything it could not read properly.
Run it yourself
Drop a folder in, watch the sheet fill
Receipts to a sheetExample demo, sample data
Drop receipt photos or PDFs here
Nothing is uploaded and no file is opened. Whatever you drop, this page plays the same recorded example on our own sample receipts.
Sample folder: nine March slips from a small builder, one of them deliberately unreadable.
Book a live demo
20 minutes, screen share, your own receipts. No slides.
Everything above runs in your browser on receipts we made up. Nothing you drop on it is uploaded, opened or sent anywhere. Book the twenty minutes and we run the same thing on your own folder while you watch.
01
Send us ten of your worst slips
WhatsApp ten receipts to +27 73 932 6852. Not your ten cleanest. The faded thermal slip, the one photographed on a dashboard at a robot, the handwritten one from the guy who fixed the gate. We send the sheet back the same working day.
That is the whole test. If it reads your worst ten, it reads the rest.
Email works too: [email protected]. Or call the same number and talk it through for four minutes first.
02
What goes in
Whatever you actually have. The mess is the point.
- Phone photos, including crooked ones and ones with a thumb in the corner
- PDF invoices emailed by suppliers
- Scans, screenshots, WhatsApp forwards
- Mixed currencies if you buy abroad
What helps: a receipt where the total is visible. What defeats it: a slip that faded to blank in the bakkie's windscreen. No system reads what is not there.
03
What comes out
One sheet, one row per receipt.
| Column | What it holds |
|---|---|
| Date | The date on the receipt, not the date you photographed it |
| Supplier | As printed |
| Total | Amount including VAT |
| VAT | Split out, or marked as no VAT shown |
| VAT number | Where the slip carries one |
| Category | Fuel, materials, travel, entertainment, subscriptions, and any category you name |
| Payment method | Card, cash, EFT, where visible |
| Confidence | Clean, or flagged for a human look |
| Source file | The original filename, so you can open the photo |
Flagged rows sit at the top. You review those and leave the rest alone.
04
The example demo
Run it
The example plays in about eight seconds. Nothing is uploaded and no file of yours is opened, whatever you drop on it.
Read the sheet
Eight rows clean, one flagged: the faded slip came back as a question because the total could not be read.
Check the VAT column
The handwritten gate repair is marked as not registered rather than quietly written as zero.
Label on the page: Example demo, sample data.
05
What the missing receipts are costing you
Today
Receipts pile up. Someone sits down on a Sunday and types them, or your bookkeeper bills you to do it. The ones that never make it out of a jacket pocket are money you spent and cannot claim, and you never see the total of that number anywhere.
With this running
Photos go into one folder as they happen. The sheet is current whenever you open it. Month end becomes a review of the flagged rows.
The typing is the small saving. The receipts that stop disappearing are the real one, and they show up as VAT claimed and as profit that was never actually profit.
06
Running it on a real batch
Ten by WhatsApp needs nothing from you. A bigger batch runs in a secured session, which we set up on the demos page.
Files are deleted within seven days, sooner if you ask.
A demo on clean PDFs teaches neither of us anything, so bring the drawer.
07
What it costs when you stop demoing
Reading receipts is an agent's job, not a per-document one.
Implementation is free for a standard agent. A complex build, with unusual supplier formats or a lot of exceptions, is quoted before we start, so you see the number first.
| What the agent does | A month |
|---|---|
| A simple agent: one job, one format, one destination | From R1,000 |
| A standard agent: several formats, your own rules, writing into two systems | From R2,500 |
| A heavy agent: high volume, many exceptions, several people relying on it | From R5,000 |
A small business running under 200 slips a month in one supplier format is a simple agent, from R1,000 a month. A retail group putting 2,400 slips a month through this, across many supplier layouts with several people relying on it, is a heavy agent, from R5,000 a month.
The subscription covers the agent running, the model costs, monitoring, and the changes when a supplier alters a format or your rules change. Nothing extra to buy when something shifts.
It is month to month. You own your data and the process map stays yours, and you can stop any time.
08
What this demo does not prove
It proves the reading. It does not prove the plumbing.
- It does not post anything into Xero, Sage, QuickBooks or whatever holds your accounts. Getting the sheet in there is build work and it depends on what your package allows.
- It does not apply your accountant's category rules until somebody tells us them. Out of the box the categories are sensible, not yours.
- It does not handle your edge cases yet: credit notes, the card that is half personal and half business, the recurring supplier who never issues a slip.
- One batch does not tell us your monthly cost. Only your volume does.
The numbers, in one place
- Reading receipts is priced as an agent subscription: from R1,000 a month for a simple agent, from R2,500 a month for a standard agent, from R5,000 a month for a heavy agent.
- Implementation is free for a standard build; a complex one is quoted before we start.
Straight answers
Questions owners ask us
On clear photos and PDFs, very high on date, supplier and total. VAT is where errors hide, because some slips show it and some do not, so anything ambiguous is flagged rather than guessed. We would rather hand you three rows to check than one silent mistake that reaches your return.
Sometimes, and it flags them more often. Handwriting is where it raises its hand most. If most of your receipts are handwritten, WhatsApp us ten of those specifically and you will know within a day, before anyone talks about a build.
Yes, and on mixed-language slips. Supplier names and totals do not care much about language.
Take your monthly receipt count to the table above. Under 200 slips a month in one format, you are a simple agent, from R1,000 a month. A few formats and your own coding rules puts you at from R2,500 a month. High volume across many supplier layouts, like 2,400 slips a month, is a heavy agent, from R5,000 a month. Implementation is free for a standard build; a complex one is quoted before we start.
Yes. This removes the typing, not the judgement. Most bookkeepers are relieved, because they would rather spend the hour on something you actually pay them for.
The next step
WhatsApp ten of your worst receipts to +27 73 932 6852 and we will send the sheet back the same working day.
Or email [email protected], or book twenty minutes and we will look at how the slips reach your office today.
Or email [email protected]. No slides, and no invoice for the conversation.