Nothing is submitted to SARS by a machine.
Your name is on the return, so your eyes stay on the return. What changes is the first fortnight of the month: the chasing runs itself, and client paperwork is read and coded as it arrives instead of in one pile.
A slip becomes supplier, date, amount, VAT and an account code, matched against how that client was treated last month. The categories are yours, taken from your own accounts at setup, so the sheet posts without anyone remapping it.
Each client gets one message with a precise list of what is outstanding for their period, not a generic reminder. It follows up on the schedule you set, it stops the moment the document lands, and it tells you who has gone quiet.
Every client, their period, what is still missing, and how far off the deadline they are. Red early in the month rather than on the last working day.
| What | Cost |
|---|---|
| The first conversation: one call, our homework, a written solution and a price | No charge |
| An agent, by complexity and scope | R990, R2,490 or R4,990 a month per agent |
| The board showing which clients are ready, on Swann Intelligence | R1,490 a month, R2,490 with the AI layer |
| Getting your practice management, your accounting packages and the mailbox talking | Quoted per project |
| Minimum term, which covers the implementation | 3 to 6 months |
What moves the price: how many clients and how much paper each one sends, how many document formats arrive, how many exceptions the agent settles instead of flagging, and how many packages it writes into. The number is in the proposal before anything starts. The proposal states the VAT treatment, the notice period and what happens at the end of the term.
The numbers, in one place
Only where you decide it should. Most practices start with the plain document reminder, because it is repetitive and low risk. Anything with a number or an opinion in it stays a draft until you approve it.
Good on clean documents, less good on a faded slip photographed in a car. What matters is what it does when it is unsure: it hands that one to a person rather than picking a number. The sample folder on the demo includes one photographed too badly to read, so you can watch it refuse.
No. More than one package is normal in a practice. We build for the ones you actually use rather than asking you to standardise everybody onto one.
The filing and the sign off, so nothing is submitted to SARS on your behalf by a machine. The transaction that does not fit twelve months of a client's spending, which comes back flagged instead of coded quietly. And the client who has been late four months running, who needs a call and possibly a different engagement letter rather than another reminder.
The next step
We look at how you chase clients each month and where their paperwork arrives, and help you get started with AI. The first call is free.
The audit covers tracking, security and site health on one address, and there is nothing to sign for any of the three.