A signed delivery note starts as a photograph taken in a yard.
The invoice usually waits until somebody finds that photograph again. Your driver keeps the same phone and the same group, and everything after the photo is what changes.
The note is priced off your own rate sheet and the draft lands in the accounts package you already invoice from, with the note attached to it. You approve it. Nobody opens the confirmation and the rate sheet side by side to build the line.
A confirmation arrives and the load is created with the route, the tonnage, the agreed rate and the reference already filled in. When a client sends a new rate sheet, it goes in one place instead of three.
Delivered and not yet invoiced, oldest first. Loads still waiting on a note, by driver. Invoices past due, by client. It tells you who to phone first.
| What | Cost |
|---|---|
| The first conversation: one call, our homework, a written solution and a price | No charge |
| An agent, by complexity and scope | R990, R2,490 or R4,990 a month per agent |
| The morning screen, on Swann Intelligence | R1,490 a month, R2,490 with the AI layer |
| Getting your group, your accounts package and your load sheet talking | Quoted per project |
| Minimum term, which covers the implementation | 3 to 6 months |
What moves the price: how many document formats arrive, how many exceptions the agent settles instead of flagging, and how many of your systems it writes into. The number is in the proposal before anything starts. The proposal states the VAT treatment, the notice period and what happens at the end of the term.
The numbers, in one place
No. They photograph the note into the same group they use now. Everything happens after the photo, not on their phone. If a driver has to change anything, we have designed it badly.
Most of the time, including sideways photos and bad light in a yard. The part that matters is what happens when it cannot read one: it flags that note for a person instead of guessing a load number, and you see the flag before anything reaches a client.
No. The draft appears where you already invoice, in your format and your numbering. We build around what you have rather than moving you onto something new.
The call to the driver when a photo cannot be read. The rate conversation with a client, including detention and a thin backload. And the send button on a disputed invoice, standing time especially. The agent drafts, you send.
The next step
We look at what happens to your delivery notes between the gate and the invoice, and help you get started with AI. The first call is free.
The audit covers tracking, security and site health on one address, and there is nothing to sign for any of the three.