The enquiry is read
Two people, about a week, a game reserve then the coast, lodges rather than camping, a tenth anniversary.
Demos
A short enquiry becomes a costed draft, priced off your own rates
Nothing goes out without you.
The draft waits, you change what is wrong, you press send. The agent reads the enquiry, prices each line off your own rate sheet, and prints the rate it used under the line. What the enquiry did not say comes back as a question rather than a decision.
Run it yourself
Play the example and read what it writes
Enquiry to quoteRecorded example · sample data
Play the example on our sample enquiry
Three sentences from a couple planning an anniversary trip, priced off a tour operator's own rate sheet. It plays in about fifteen seconds.
This is a recorded example on our own sample. To put your own material through the agent, use the live run on the demos page.
Book a live demo
Book 30 minutes with us. We run it on your own documents, screen shared, and the call is free.
Everything above runs in your browser on documents we made up. It takes no file of yours. Book the thirty minutes and we run the same thing on your own files while you watch.
How to try it
The demo above runs on one holiday enquiry as it arrived, plus the operator's rate sheet. Press play and watch it price the lines.
Then run it on your own. Three fields open the real run, and this one works on text: paste an enquiry you actually received, and paste your rates under it.
If your margins are sensitive, black them out and give it the sell prices. The draft still works. Nothing to hand? One click loads our sample enquiry and rate sheet.
What goes in
Two things.
The enquiry. An email, a web form, a message pasted in. Short and imprecise is normal, and that is what it is built against.
Your rate sheet. However you keep it. A spreadsheet, a price list, a supplier tariff, or the day rates you type out once. This is what makes the draft yours rather than generic.
Your last few sent quotes help too. Share them and the draft comes back in your layout and your wording.
What comes out
A draft, not a sent document.
- The line items, priced off your rates, with the rate row printed under each line so you can check it
- The subtotal, your service fee if you charge one, and the total
- Your terms, validity and payment wording
- The lines it marked, where the enquiry left a gap it will not fill on its own
- The questions worth sending back when the enquiry is too thin to price
The marked lines are the point. You correct two lines instead of rereading the whole draft.
The example run
Five lines are priced
Each line names the row on the rate sheet it came from, so the number is checkable.
The total is built
Subtotal, service fee, total.
Two lines are marked
October straddles a rate change and she gave no date, so it used the shoulder rate and marked the line instead of quietly picking the cheaper one. The anniversary is left to you, because what it is worth is a judgement about your margin.
In a real build
The enquiry arrives where it always arrives. The draft is waiting when you next open the laptop, priced off your current rates, with the assumptions written at the bottom.
Two steps come out: finding the rates, and building the document from a blank page. What is left is the judgement about price, which is yours.
We will not quote you a conversion figure, because we do not have your numbers. What you can check yourself: how many quotes you sent last month, and how many went out within a day of the enquiry landing.
What happens to what you send
This one reads text, so you paste rather than upload.
What you paste goes to our server and straight to the model that reads it. It is not written to disk, so there is no copy on our side to delete. The result sits in your browser tab and goes when you close it.
Your name, email and business go to our CRM, because that is how we come back to you. Ask us to delete them and it is done the same day, with confirmation in writing.
If your rate sheet is too sensitive to paste, bring it to the call and we run it on your screen instead.
Pricing
| What | Cost |
|---|---|
| The first conversation: one call, our homework, a written solution and a price | No charge |
| An agent with one source and simple rules | R990 a month per agent |
| Most agents: enquiries from several places, your own rate sheet | R2,490 a month per agent |
| Complex scope: several systems written into, many exceptions settled | R4,990 a month per agent |
| Minimum term, which covers the implementation | 3 to 6 months |
What moves the tier: how many places an enquiry can arrive from, how many rate sheet formats you price off, and where the draft has to land. The number is in the proposal before anything starts.
One thing worth saying even though it costs us the work: if every price depends on a site visit, a tidy price list will beat this and cost you a fraction of it. You get that answer on the call, not after a deposit.
What this demo does not prove
- It does not prove the quote is right. It proves a draft can be built fast from thin information. You are still the person who signs it.
- It does not know your negotiation. The client you always give ten percent to, the project you price high because you do not want it.
- It does not pick the enquiry up from your inbox or your web form on its own, or log it where your customers live. That is connecting work, and it comes first in a real build.
- Pricing with many dependent variables needs a proper look before anyone commits to a tier.
The numbers, in one place
- R990, R2,490 or R4,990 a month for the agent, by complexity and scope.
- The first conversation costs nothing.
Questions
Questions
No, and we would advise against it even where it is possible. The draft waits. A quote is a commercial commitment and a person should press send.
Tiered rates, seasons and volume breaks are workable and common. Pricing that depends on someone walking the site first is not, and no amount of AI changes that. Say which of the two you are and you get a straight answer.
Yes. Give us three recent quotes and the draft comes back in your format, your headings and your wording. Owners notice the wording long before they notice the maths.
Wherever suits: a folder, a draft sitting in your inbox, or the system you already quote from. That choice changes the scope, so it is settled in discovery rather than later.
The next step
Paste one of your own enquiries into the live run on the demos page and read the draft it writes.
Then leave a number and a good time to call, and we come back with what it takes to price off your real rate sheet.