Trials followed up by name
The message names the class the child came to and the times that still have space, so a parent has something specific to answer. The front desk opens the next day with who came, what they want and what to say.
Clubs, studios and gyms
Every trial gets its follow-up the next morning
Nothing changes for your coaches or your front desk.
Same booking system, same register by the door. What changes is that every trial gets its follow-up, without anybody having to remember it while they are teaching a class.
Where we start
After the sign-up form
The filled documents go out for signature, the signed copies are filed against the member, and the details reach your booking system once instead of being typed there again. The desk reads one line: signed, or waiting on the mandate.
The screen for the front desk
Who trialled and has not signed, which places are open this week, and which debit orders failed. A failed debit order shows on the day it bounces instead of at month end.
Pricing
| What | Cost |
|---|---|
| The first conversation: one call, our homework, a written solution and a price | No charge |
| An agent, by complexity and scope | R990, R2,490 or R4,990 a month per agent |
| The screen showing trials, open places and failed debit orders, on Swann Intelligence | R1,490 a month, R2,490 with the AI layer |
| Getting your booking system, your inbox and your documents talking | Quoted per project |
| Minimum term, which covers the implementation | 3 to 6 months |
What moves the price: how many documents come out of one sign-up, how many places an enquiry can arrive from, how much the wording has to sound like your club, and how many of your systems the agent writes into. The number is in the proposal before anything starts. The proposal states the VAT treatment, the notice period and what happens at the end of the term.
The numbers, in one place
- Agents are R990, R2,490 or R4,990 a month per agent by complexity and scope, the screen for the front desk is from R1,490 a month, and the first conversation costs nothing.
Questions
Questions
No. We build around whatever you run classes on. The first step is getting it to hand information to your inbox and your documents instead of waiting for somebody to retype it.
The documents that can be finished are finished and the one that cannot is held. The sign-up on our demo is a padel club member with no ID number: three documents complete, and the debit order mandate stops on that field rather than guessing it.
Yes. The enquiry is quoted off your own party rates the day it lands, the deposit is chased politely, and the run sheet for the week lists the coach, the room, the allergies and the parent's number. The guest number is the line you will change before you send it.
The parent who is unhappy about a coach, which is a phone call from a person. A health note on a child's file, which the agent files and does not interpret. And the second failed debit order, which is a conversation about money rather than a third message.
The next step
Book 30 minutes with us.
We look at what happens after a trial class and what a new member has to sign, and help you get started with AI. The first call is free.
The audit covers tracking, security and site health on one address, and there is nothing to sign for any of the three.