Nothing changes for the team on site.
The photos and the voice note go where they already go, into the same group, off the same phone. What changes is that the quote is written from that visit instead of rebuilt from memory later, and the follow-up date goes on it before it is sent.
The photos and the voice note become a project record with the address, the access notes and the contact on it. The quote comes back written out as a scope with your terms attached, you change the line that needs changing, and it goes out with its follow-up date already set.
Work found on site is written up, priced off your rates and sent for a yes while the team is still there. When the project closes, the invoice is drafted off the job card and those variations rather than from memory a week later.
A quote still open after five days gets one message. A deposit that has not landed gets a reminder with your banking details repeated in it. The moment the client replies, it goes to a person.
| What | Cost |
|---|---|
| The first conversation: one call, our homework, a written solution and a price | No charge |
| An agent, by complexity and scope | R990, R2,490 or R4,990 a month per agent |
| A site that takes the enquiry with the address and the photos on it | From R12,000, one-off |
| Getting your quoting, your invoicing and your project files talking | Quoted per project |
| Minimum term, which covers the implementation | 3 to 6 months |
What moves the price: how many rate sheets you price off, how many exceptions the agent settles instead of flagging, and how many of your systems it writes into. The number is in the proposal before anything starts. The proposal states the VAT treatment, the notice period and what happens at the end of the term.
The numbers, in one place
Yes, and it is usually where we start. Photos and voice notes from a site are the raw material the agent needs. Nobody on your team downloads anything or learns a new app.
It is built off your own past quotes, your own rate sheet and your own wording. Most owners change one line and send it. If the tone is off in the first weeks, we keep adjusting it until it sounds like you.
The agent matches what it can from the address and the number the photo came from, and it flags the ones it cannot place instead of filing them against the wrong project. Getting the reference number into the caption is still worth doing, and that is a short conversation with your team rather than a build.
Your prices. A machine does not set them and does not approve extra work, so you sign the number every time. The emergency callout, because a burst geyser needs a phone that gets answered. And the deposit that is late because the client is unhappy, which is a call rather than a fourth reminder.
The next step
We look at how an enquiry reaches you and what happens between the site visit and the quote going out, and help you get started with AI. The first call is free.
The audit covers tracking, security and site health on one address, and there is nothing to sign for any of the three.