You send us your templates
The Word documents you already use. Your clauses, your letterhead, your wording. We do not rewrite your paperwork.
Put AI to work
SignWithSwann: fill one form, get finished documents ready to sign
Your paperwork does not change.
Same clauses, same letterhead. Nothing your lawyer signed off gets rewritten. Details get typed once and land in every template that needs them, formatted correctly and ready for signature. The agreement gets signed in the parking lot instead of posted back next week, so the debit order starts this month rather than next.
01
What it costs at your volume
Per document pricing is for documents you generate and send for signature: contracts, agreements, mandates, onboarding packs. Operational paperwork that arrives in the thousands, like delivery notes or supplier slips, is extraction work and we price it as a job rather than per document.
Documents generated and sent for signature are R24.90 each, flat. No bands, no volume discount. Prices exclude VAT.
A club signing up thirty members a month, four documents each, is 120 documents. That is R2,988 a month, at R24.90 each.
02
How it works
We mark the fields that change
Name, ID, dates, amounts, vehicle, property, plan. Everything else stays exactly as your documents read today.
We build the one form
Short, on a phone or a laptop, filled by whoever is standing in front of the customer. Or triggered from where you already keep the customer, so nothing is typed at all.
The documents generate
All of them at once, populated and formatted, in PDF.
The signature goes out
A link by email or WhatsApp, signed on the customer's own phone.
The signed copies file themselves
Into the folder or the customer record where they belong, named the way your business names things.
03
Where it fits
Logistics
Delivery notes and rate agreements from the load confirmation, and driver contracts from the same record.
Fitness clubs
Membership agreement, debit order mandate, club rules and indemnity, all from the sign-up details.
Travel
Booking confirmation and indemnity from one booking, plus the supplier voucher and the letter the embassy wants.
Trades
Quote and job card from one site visit, priced off your rate card.
Accounting and professional services
Engagement letter and onboarding pack from details you already captured.
Retail and wholesale
Credit applications populated rather than printed and hand filled.
What we see, and what we never keep
You send us blank templates. We do not need your customer data to build this, and for most setups we never see a real one.
Signed documents are filed into your own storage, in your own account, named the way you name things. We keep no copy of your customers' signed paperwork.
If the documents are to be built straight from where you keep your customers, you grant that access from your own admin screen and remove it the same way. The access is read only on the fields the templates need.
Want to try it on real paperwork before you commit? Upload it to a live demo we open for you and we come back within one working day. Files are deleted within seven days.
05
Where this does not help
Look at the last five documents you sent out. If every one was written from scratch for that client, there is no template underneath and this saves you nothing.
If the wording changes every time, the value drops sharply. Some clauses can be optional blocks that switch on and off, but once most of the document is a variable, hand drafting is the practical route.
We are not lawyers and we do not draft your paperwork. Bring us the documents your business already uses and has already had checked.
The numbers, in one place
- Putting a standard document setup in costs nothing.
- A complex one, with several templates or several signers, is quoted before we start, so you see the number first.
- All prices exclude VAT.
- Setup covers turning your templates into fillable ones, building the form or the trigger, wiring the signature step, and setting where the signed copies get filed.
- What moves whether a setup counts as complex: how many templates, how many fields, whether more than one person signs, and whether the signed documents must file themselves automatically.
- Per document, for documents generated and sent for signature: R24.90 each, flat.
- No bands, no monthly minimum.
- It works for one document a week or two thousand a month.
- Changes to a template afterwards are quoted per job, and you see the number before anything starts.
Straight answers
Questions owners ask us
Electronic signatures are used routinely for everyday business paperwork here, and the law treats certain categories differently, wills and property transfers among them. We are not lawyers. Tell us which documents you want signed and we will say plainly which ones we are comfortable putting through this and which ones to run past yours.
Yes. We start from your files, so the letterhead and the clauses are the ones you already use. The customer should not be able to tell anything changed except the speed.
You send the updated wording and we update the template. Changing words in a template is quoted per job, and you see the number before anything starts. Changing which fields exist is a small piece of work and we quote it before doing it.
No. If you already keep the customer details somewhere, the documents can be built straight from that record and the form disappears entirely. That is the version we prefer, because then nobody types anything.
One generated document. A sign-up that produces four documents counts as four. It is a flat R24.90 each, with no monthly minimum, so a quiet month costs you almost nothing and a busy month scales exactly the same way.
No. They are filed where you tell us to file them, in your own storage. We hold no copy of your customers' signed paperwork.
The templates and the filing rules are yours and documented, and the signed documents already live in your storage. If we stopped working together, you keep the templates and the documentation, and another supplier can run the same setup. Nothing of yours is trapped in a system only we can open.
The next step
WhatsApp us one blank template and one filled example, on +27 73 932 6852.
Within two working days we send back the finished document as this would produce it, on your own wording. Email works too, at [email protected], or call and book twenty minutes.
Or email [email protected]. No slides, and no invoice for the conversation.